Exhibitor Service Kit
Thank you for participating in the 2011 Cloud Computing & Virtualization Conference and Exposition. This document was designed to provide information that will help you prepare for the event. If you have questions or need assistance please contact Stephen R. McCollum, Senior Event Manager, via email (smcollum@1105media.com) or phone (703.876.5058).
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Exhibitor Downloads
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Exhibitor Order Forms |
Exhibit Hall Floor Plan |
Building Map |
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Exhibitor Schedule
Wednesday, September 7
12:00 PM – 4:00 PM Exhibitor Move-In (Salon I)
Thursday, September 8
9:30 AM - 5:30 PM - Exhibit Hall Open (Salon I)
4:30 PM - 5:30 PM - Exhibit Hall Networking Reception
5:30 PM - Exhibitor Move-Out
IMPORTANT: All booths must be set-up no later than 4:00 PM on Wednesday, September 7.
Important Deadlines
August 12 - Deadline to submit booth space selection form
August 19 - Deadline to submit insertion orders/artwork for show directory
August 19 - Last day to submit company description for inclusion in printed show directory
August 19 - Early-bird lead retrieval discount deadline
August 19 - HiTech Electrical incentive discounts expire
August 22 - Booth staff registration deadline (see below for instruction)
August 22 - SmartCity (Internet) incentive discounts expire
August 24 - Projection AV incentive discounts expire
What's Included In Your Booth Space
Your space includes one, draped and skirted, six-foot table and two chairs. The exhibit hall is carpeted and trash cans will be readily available. Your exhibit space is large enough to set-up a standard size (no wider than 8 feet) pop-up booth behind your table or to place a table top exhibit on your table. Storage of boxes/crates is available under your table or behind your pop-up. No side drape or back drape is provided for this event.
Shipping Information
If you plan on sending materials to the Convention Center for your booth, you may ship to the Capital Business Center located inside the Convention Center. To ensure proper delivery of your materials, please label all your boxes as follows:
Capital Business Center
801 Mount Vernon Place, NW
Washington, DC 20001
c/o Name of on-site recipient
Cloud Computing Conference (Salon I)
On-site contact phone number
Once you’ve labeled your materials correctly please fill out the Shipping & Receiving form (downloadable above) and fax it to 202.289.0299.
IMPORTANT: Shipped materials will not be delivered to your booth space. All shipped materials must be retrieved from the Capital Business Center (adjacent to the exhibit space.)
Electrical, Internet, AV, Lead Retrieval
Audio-visual, electrical, internet and freight services are available through the Walter E. Convention Center. Please review the services order forms for additional information. Questions? Reference the list of vendor contacts in the contact list below. Download the order forms at the top of this page by clicking the "Vendor Downloads" icon.
Registration
Registration Deadline: August 22
Each exhibitor receives: Unlimited booth personnel badges (access to exhibit hall only) and two (2) full conference badges (access to education sessions, meals and the exhibit hall).
Exhbitor Registration
If you would like to utilize the complimentary, Exhibitor Full Conference registration passes, please select the “Exhibitor Full Conference” registration option and enter the discount code provided to you. to reduce the price to zero. Additional Full Conference Passes, over and above the two complimentary are available for $395 per person.
Need you discount code or have questions about registration? Contact Christina Hong at chong@1105media.com or 703.876.5099.
Hotel Reservations
If you are in need of a hotel room for the conference please click HERE for a listing of local hotels around the Walter E. Convention Center.
Event Space and Traveling to The Convention Center
The Cloud Computing & Virtualization Conference is located in the main building of the Walter E. Washington Convention Center located at 801 Mt. Vernon Place, NW Washington, DC 20001. The main entrance to the building is located off of Mt. Vernon Place NW.
For information on traveling to the convention center please view the Travel Information section of our website.
Event Contacts
General Questions
Stephen R. McCollum, Senior Event Manager | smccollum@1105media.com or 703.876.5058
Sales and Sponsorship Opportunities
Craig Berezowsky, National Account Manager | cberezowsky@1105media.com or 703.876.5078
Audio-Visual
Projection, Dave Disspain | wcc_exhibits@projection.com or 866.249.3700
Business Center (Shipping and Receiving)
Capital Business Center | Calvin Johnson: cjohnson@capitalbusinesscenter.com or 202.438.7272 |
Rodney Keller: rkeller@capitalbusinesscenter.com or 202.345.0770
Electrical
Hi-Tech Electric LLC, Kathy Simon | kathys@hi-techelectric.com or 202.249.3636
Internet, Telephone, TV and Cable
SmartCity, Marisa Kritikson | MKritikson@smartcity.com or 202.249.3800
Lead Retrieval
itn International, Will Cunningham | wcunningham@itn-international.com or 801.676.7933
Registration
Christina Hong, Operations Coordinator | chong@1105media.com or 703.876.5099